Office Manager/Personal Assistant
Dualyx NV (www.dualyx.com), is a Ghent-based biotech company dedicated to the development of novel Treg based therapies to address the needs of patients with difficult-to-treat autoimmune diseases. The company is currently fast-growing and has a pipeline with highly promising immune modulating programs including DT-001, an antibody agonist program targeting the TNF receptor 2 (TNFR2) which is currently in IND-enabling studies. TNFR2 is widely regarded as a master control switch for immunosuppression, making it highly attractive for Treg therapies. Dualyx also has a pipeline of additional Treg programs in early development. Dualyx is backed by a group of well-respected investors including: Fountain Healthcare Partners, Forbion, Andera Partners, V-Bio Ventures, BGV, PMV, VIB, HTGF and GFF.
At the moment, we are looking for an Office Manager/Personal Assistant to strengthen our fast growing team in Ghent (full-time employment; 80-100% on-site).
The Office Manager/Personal Assistant will be responsible for streamlining and executing administration in different areas of the business: among others supporting the management team, processing of invoices, first line HR support in collaboration with the external payroll provider, operational part of purchasing. The ideal candidate is an energetic and enthusiastic member of our team, with a strong hands-on mentality.
Manage executives' schedules, calendars and appointments
Organize travel for executives and employees
Point person for mailing, shipping, supplies, equipment, bills
Manage the invoicing system, in conjunction with accountant and automated system
Manage relationships with vendors, service providers and landlord
Monitor and maintain office supplies inventory and review and approve office supply acquisitions
Keep track of meeting minutes and signature processes
Design and implement filing systems, ensure filing systems are maintained up-to-date
Establish and monitor procedures for record-keeping
Be point person for first line HR issues (payroll, recruitment activities, …)
Track and maintain IT and software subscriptions and coordinate with IT Service provider on all office equipment
Maintain a safe, secure, and pleasant work environment
Be the glue in the international team
+5 years of experience in office management, administrative or assistant management
Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
Well organized, flexible and enjoying the administrative challenges of supporting an office of diverse people in an entrepreneurial start-up environment
Accurate and strong communication skills are a must
Excellent time management skills and ability to multi-task and prioritize work
Fluent in Dutch and English (written and spoken)
We offer you the unique opportunity to join a high-potential biopharmaceutical company and contribute critically to Dualyx’ development. If you believe your profile fits this job description, please send your application to HR@dualyx.com.