top of page

Office Manager/Personal Assistant

Office Manager/Personal Assistant

Dualyx NV (, is a Ghent-based biotech company dedicated to the development of novel Treg based therapies to address the needs of patients with difficult-to-treat autoimmune diseases. The company is currently fast-growing and has a pipeline with highly promising immune modulating programs including DT-001, an antibody agonist program targeting the TNF receptor 2 (TNFR2) which is currently in IND-enabling studies. TNFR2 is widely regarded as a master control switch for immunosuppression, making it highly attractive for Treg therapies. Dualyx also has a pipeline of additional Treg programs in early development. Dualyx is backed by a group of well-respected investors including: Fountain Healthcare Partners, Forbion, Andera Partners, V-Bio Ventures, BGV, PMV, VIB, HTGF and GFF.

At the moment, we are looking for an Office Manager/Personal Assistant to strengthen our fast growing team in Ghent (full-time employment; 80-100% on-site).

The Office Manager/Personal Assistant will be responsible for streamlining and executing administration in different areas of the business: among others supporting the management team, processing of invoices, first line HR support in collaboration with the external payroll provider, operational part of purchasing. The ideal candidate is an energetic and enthusiastic member of our team, with a strong hands-on mentality.


  • Manage executives' schedules, calendars and appointments 

  • Organize travel for executives and employees 

  • Point person for mailing, shipping, supplies, equipment, bills

  • Manage the invoicing system, in conjunction with accountant and automated system

  • Manage relationships with vendors, service providers and landlord 

  • Monitor and maintain office supplies inventory and review and approve office supply acquisitions

  • Keep track of meeting minutes and signature processes 

  • Design and implement filing systems, ensure filing systems are maintained up-to-date

  • Establish and monitor procedures for record-keeping

  • Be point person for first line HR issues (payroll, recruitment activities, …)

  • Track and maintain IT and software subscriptions and coordinate with IT Service provider on all office equipment 

  • Maintain a safe, secure, and pleasant work environment

  • Be the glue in the international team


  • +5 years of experience in office management, administrative or assistant management

  • Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision 

  • Well organized, flexible and enjoying the administrative challenges of supporting an office of diverse people in an entrepreneurial start-up environment 

  • Accurate and strong communication skills are a must

  • Excellent time management skills and ability to multi-task and prioritize work

  • Fluent in Dutch and English (written and spoken)

We offer you the unique opportunity to join a high-potential biopharmaceutical company and contribute critically to Dualyx’ development. If you believe your profile fits this job description, please send your application to

bottom of page